Breaking down the data silos with the help of CiviCRM
Denver Office of Strategic Partnerships
The Denver Office of Strategic Partnerships (DOSP) was founded to serve as a bridge between the City of Denver and the non-profit sector. The agency focuses on building individual skills and tools for non-profit and City agency staff in order to encourage the creation of cross-sector partnerships. Similar to many organizations who have transitioned to CiviCRM, the DOSP was initially using Excel spreadsheets to store their data. However, they quickly determined the need of a better system to keep pace with their rapid growth and expansion of programs. They work with about 3,000 non-profits and government agencies, so they needed to manage those lists of contacts and coordinate the efforts of the staff so that everyone in the organization had access to the same information. CiviCRM was the solution that would work for them since it is user-friendly, has the capability to grow with them, provides centralized and streamlined data and, as a bonus, can be integrated with Constant Contact for their mailings.
Contact management, Event management, mailings and reports are all functions that got the ball rolling for DOSP to focus more on the broader picture and how each staff member’s work affects the whole organization. CiviCRM is helping answer the question of how to utilize all of their contacts and connections to work together as a team. The organization saves time and money when conducting studies, sending emails, or surveying contacts since all of the lists used for these tasks are now consolidated and easily accessible.
DOSP primarily needed a database system that would grow with them and be able to manage contacts efficiently and in one location so that all staff could access the data rather than have information stored in different places and managed by different people. A bonus was that they could integrate their current mailing system, Constant Contact, with CiviCRM and create online pages for event registrations. The staff worked on looking ahead so that when configuring the CRM, they could include ultimate goals and capabilities, even if they wouldn't be used immediately. Seeing the big picture of what they want to accomplish was key to getting maximum benefit from this system.
There was a lot of combining data, cleaning and deduping that had to take place with existing Excel spreadsheets to get ready for the import. One struggle they have encountered has been taking the time to enter new data into the CRM, specifically notes from meetings with the non-profits who they assist. This will improve as the new system becomes a habit.
Cividesk provides affordable CiviCRM services for nonprofit organizations including implementation, training, data import, hosting, maintenance and support. We are headquartered in Denver but also have a presence in India in order to best support our customers in various time zones and to answer our customer’s needs for software development and customizations.
Cividesk was founded in 2011 on the premises that CiviCRM users will need on-going support and best practices sharing to fully realize the potential of this incredibly rich software. Over the years Cividesk has grown to become one of the leading Software-as-a-Service providers for CiviCRM. We do have customers in more than 25 countries or states around the world, spanning all types of nonprofit organizations – charitable, humanitarian, advocacy, religious, political, governmental and trade-oriented.
We provide you with a fully configured CiviCRM, take care of all the technology behind the scenes, and are always available to answer any questions you might have. No surprises: hosting, maintenance, mentoring and unlimited customer support are bundled into a fixed monthly subscription so you can budget your expenses in advance.
"CiviCRM has helped to break down the silos of information and consolidate the data in one accessible location."
Miriam Pena, Executive Director
Why did this project use CiviCRM?
After doing some research, CiviCRM seemed like a solution that would work for DOSP since it is user-friendly and It has the potential to grow with their organization and will allow centralized data organization for all employees to access. Additionally, it can be integrated with their current mailing editor, Constant Contact.