The Richard Hugo House logo

CiviCRM is used not only for member and donor management, but also event ticket sales and class registration

The Richard Hugo House



98102 Seattle , WA
United States
Washington US

Richard Hugo House is a center for the literary arts that supports writers of all ages and backgrounds and promotes the creation of new writing. Hugo House nurtures writers and readers and brings innovative writing classes to people from every background. The Hugo House had a collection of disconnected data systems (one for donations, one for member management, one for student registration, a 3rd party service for email management and another for ticket sales). The goal of the project was to bring as many of these systems' functions together into CiviCRM as possible. We were able to consolidate all member and donor management, as well as student and class registration, and email management into CiviCRM, as well as some fundraising and special event ticket sales.

Functionality

Membership management and donations were as important as the class registration system.

Background

Reduce duplicative data collection and management. Consolidate data into a comprehensive system so that exporting and importing from one system to another was not required on a regular basis. Improve usability of all data systems and class listing and registration system for both staff and students.

Challenges

Data had to be imported from no less than 4 disparate systems, including historical contribution data, membership data and event (class) registration data. We also needed to offer discounts based on membership for class registration. Class registration itself was a bit of a challenge using CiviEvent due to the fact that there are ~40 classes per term, and registration opens at different times for members vs non members.

Developed by

Three staff people at the organization were on the project team to provide guidance on feature requirements and data structure. CivicActions team members included Gregory Heller (primarily responsible for all system architecture, configuration, data import and training) and David Numan (responsible for pre-import data standardization).


http://civicactions.com

Why did this project use CiviCRM?

CiviCRM was chosen because of its integration with Drupal. The organization already had a Drupal website. CiviCRM's open source licensing was also a factor, as was its featureset.